EXECUTIVE PERSONAL ASSISTANT

Key Responsibilities

•  Correspondence Management: Efficiently managing all incoming and outgoing mail and correspondence, ensuring timely distribution and follow-up.
•  Diary and Schedule Management: Expertly maintaining the Town Clerk's busy diary, coordinating appointments and directing signed correspondence with precision.
•  Travel Coordination: Seamlessly organizing comprehensive travel arrangements for the Town Clerk, including itineraries, bookings, and logistical support.
•  Stakeholder Engagement: Professionally addressing queries and concerns from residents, ratepayers, the business sector, and internal employees, acting as a key point of contact.
•  Meeting Preparation: Preparing the management agenda and minutes, ensuring all necessary documentation is collated and distributed in advance.
•  Event Support: Providing crucial assistance in organizing and executing various Civic Functions, contributing to successful community engagements.
•  Document Management: Establishing and maintaining an organized and efficient filing system for all critical documents within the Town Clerk's Office.
•  Team Supervision: Supervising the office cleaners, the Messenger and the Town Clerk's driver, ensuring a well-maintained and supportive work environment.
•  Ad Hoc Duties: Proactively undertaking any other duties as delegated, demonstrating flexibility and a willingness to contribute wherever needed.